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B4. Suppliers🔗

In brief🔗

The Suppliers screen centralizes your sourcing partners: contact details, product categories, lead times and terms. Each supplier has a catalog that links its references (SKU, price, purchase unit) to your stock ingredients.

Who / when🔗

For the manager and the purchasing officer. Keep it up to date when a new supplier comes on board, when a price or contact detail changes, and to prepare purchase orders.

How to get there🔗

Kitchen & Recipes → Suppliers

Prerequisites🔗

🔑 View stock (read-only) · Manage suppliers (creation, editing, catalog)

Screen tour🔗

The Suppliers screen in PosBackOffice

The toolbar offers a search by name and a Show inactive toggle. The Add supplier button is at the top right.

The table shows the following columns, in order:

Column Meaning
Name Supplier name (and an optional note)
Phone Contact number
Email Email address
Category Families supplied, shown as dots (Vegetables, Meats, Breads…)
Lead time Usual delivery lead time
Ingredients Number of ingredients supplied
Total orders Number of orders placed
Last order Date of the last order
Status Active / inactive dot (clickable)
Actions Catalog · Edit · Delete

Step-by-step procedures🔗

Add or edit a supplier🔗

Click Add supplier (or the pencil icon). The dialog asks for:

  • Name (required);
  • Phone, Email;
  • ICE / tax identifiers;
  • delivery lead time;
  • Minimum order;
  • Payment terms;
  • Preferred channel (how orders are placed);
  • Address;
  • Categories supplied;
  • Notes.

Manage the supplier catalog🔗

From the catalog action on a row, you associate ingredients with this supplier. For each ingredient:

  • the supplier's name for the item;
  • SKU and barcode;
  • Purchase unit and conversion factor to stock;
  • Price;
  • order Minimum;
  • Lead time;
  • Preferred marker.

Messages & edge cases🔗

  • Deletion: a confirmation is requested. Prefer switching to inactive to keep the order history.
  • The conversion factor (purchase unit → stock unit) is essential: it is what turns a purchased quantity (e.g. a box) into a stock quantity (e.g. kg).

Tips🔗

  • Fill in the catalog carefully: it feeds the purchase suggestions and pre-fills the purchase orders.
  • Mark a supplier as Preferred per ingredient to speed up ordering.

See also🔗