B8. Cash drawer & cash movements🔗

In brief🔗

The register tracks the money in the drawer: session opening (opening float), cash ins/outs during the day (cash movements), supplier payment, and manual opening of the drawer. Everything is traced for the end-of-shift check.

Who / when🔗

For the Cashier, throughout the day.

Requirements🔗

🔑 Open the drawer · Cash in/out · Pay supplier (depending on the action)

Session opening (opening float)🔗

At the start of the shift, you start your cash session with the opening float:

Opening float: amount of cash in the drawer at the start.
Notes (optional).
Start the session.

This amount serves as the starting point for the discrepancy check at the Z closure.

Cash movements🔗

During the day, money can enter or leave the drawer outside of sales. The Cash movement widget records these operations:

Cash in (cash contribution).
Cash out (withdrawal, expense).

Each movement is time-stamped and traced, and appears in the Movements tab of the reports.

Pay a supplier🔗

The Pay supplier widget records a cash out to pay a supplier directly from the register (e.g. a bread delivery paid in cash). The amount is deducted from the drawer and traced.

Open the drawer manually🔗

The Open drawer widget opens the cash drawer without a sale (e.g. to make change). This action is traced and may require a permission.

Automatic opening

During a cash payment, the drawer opens automatically — no need for the Open drawer widget.

Messages & edge cases🔗

Any opening of the drawer outside of a sale is recorded (security / audit).
Cash movements influence the theoretical balance of the drawer compared to the actual count at the end of the shift.

Tips🔗

Record immediately each cash out (supplier, expense): this is what prevents an unexplained discrepancy at closure.
Count your float before opening the session, not after.